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Tips for Onboarding Remote Employees

The foundU Team
June 19, 2024
9 Min Read

Tips for Onboarding Remote Employees

The pandemic was a major turning point for the modern workforce. During this once-in-a-lifetime health crisis, businesses were required to shift their thinking and find new ways to accommodate alternative work arrangements. 

As we approach the midpoint of 2024, remote and hybrid workers continue to represent a large share of the total. According to ABS figures, 37 per cent of Australians work from home regularly in 2023.

With remote work on the rise, organisations must consider how they are managing and bringing on new employees. This is why we’ve created today’s topic to provide you with our expert tips for onboarding remote employees.

Throughout this article, we’ll cover everything you need to know, as well as a remote employee onboarding checklist and how our onboarding platform improves the entire process. Let’s jump right into it!


What is Remote Onboarding?

At its core, onboarding is all about getting employees prepared for their new role. This typically includes everything from paperwork to computer access, outlining expectations, social introductions, and setting up workstations.

In a traditional workplace, the onboarding process is usually handled by the company’s HR department and may take as much as a day or a week, depending on the role. In most cases, these processes are admin-driven and paper-based.

On the other hand, onboarding remote workers is possible from practically anywhere, which removes the usual barriers of location and time. This arrangement also allows for more automation and overall convenience across the board. From creating job listings to finding candidates and inviting them to enter information directly into your onboarding platform, everything can be handled with greater ease and convenience. 


Onboarding Remote Employees: Overcoming Key Challenges

Although industry-centred software can speed up the process, this doesn’t mean that there aren’t still challenges to overcome. Communication barriers, technical issues, or struggling to establish a sense of belonging are just some of the unique challenges that come with the remote onboarding process.

Communication barriers may leave new hires confused, while technical issues often lead to clerical errors and frustration for both sides. Just like in an office environment, employees who are isolated or out of the loop may also struggle to perform or reach out when they need assistance with a task. While the right approach can make new hires feel like they really belong, the wrong strategy may have the complete opposite effect.


Remote Employee Onboarding Checklist 

So, what measures can you adopt to address these challenges and make your remote onboarding a success? One way is to develop a checklist that sets out the key priorities and goals for the overall process.

We’ve compiled a sample of a remote employee onboarding checklist that you may be able to implement irrespective of your industry, size, or scope.

  • Clear Communication

When new employees enter an organisation, clarity is an incredibly underrated aspect that’s mutually beneficial for all parties. This is where clear communication becomes invaluable. As a result, we recommend that you set clear expectations and maintain open lines of communication from day one.

  • Digital Onboarding Materials

Digital tools and materials have come a long way in recent years, and they are certainly a valuable part of your onboarding toolkit.  Ideally, these digital materials (such as entry forms) should be easily accessible and user-friendly. This way, both remote hires and recruitment staff can manage the data entry process at the same time.

  • Virtual Introductions

Just because a role is remote, it doesn’t mean that social connection should be overlooked or neglected. The relationships your remote employees have with other staff and stakeholders can affect their morale, output, and level of comfort within the organisation.

  Digital conferencing platforms allow you to set up friendly video calls with the employees who need to be onboarded. Here, your remote hires have the chance to familiarise themselves with their team, manager, and other stakeholders. This is also a great time to explain key company processes, such as leave management or setting them up to use an employee app.

  • Structured Training Programs

Well-structured training programs are a vital addition to your remote employee onboarding checklist. Whether you’re getting new employees up to speed with internal policies and framework, or helping them to upskill for the new role, these programs can make a major difference to the success of your virtual onboarding processes.

Other strategies that we recommend include regular check-ins, setting up technological support, engagement activities, and feedback mechanisms. By following our checklist, your organisation is well-placed to implement the best practices for onboarding remote employees.


Leveraging Technology for Remote Onboarding

In recent years, there has been an undeniable shift in the way employees and organisations work. This is why it’s so important to remain agile and forward thinking as an organisation. Luckily, there are excellent tools and technology that you can leverage to make the remote onboarding process easier than ever.

From video conferencing to digital training programs, leave management systems or recruitment forms, you’ll be amazed at just how many processes can be streamlined and automated.


How foundU Supports the Remote Onboarding Process

Built for the modern workforce, our employee management software has been an overwhelming success with companies across Australia. By adopting this state-of-the-art software, your organisation will be able to combine HR, Operations, Finance, Training, and Recruitment in a single destination.

foundU’s all-in-one platform allows you to

  • Attract the right people and streamline recruitment
  • Automate VISA checks and onboard seamlessly
  • Implement interactive training modules
  • Manage leave and employee schedules
  • Improve communication, collaboration, and productivity

If you want to onboard like a boss and set up new remote employees for success, our tools and software are second to none. Head here to learn more


Start Onboarding Remote Workers with Ease

Whether you’re running a small business or a large-scale operation, remote onboarding processes have become more important than ever before. With our help, you can say goodbye to double-ups and paperwork errors. This way, new remote employees can enter information and upload documents directly to the FoundU app.

It’s time to revolutionise your remote onboarding process with FoundU. Contact us today to learn how our solutions can simplify and enhance your remote onboarding strategy.

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