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In depth reporting detailing exactly where staff have worked

Track and analyse labour costs at a more granular level with shift costing. Great for events or situations where someone is working in different areas on the same day. Helping businesses understand labour costs.

  • Healthcare. Report on the hours spent administering medication or helping a patient bathe.
  • Hospitality. Allocate hours to a category to analyse costs for a birthday party or wedding vs normal work.
  • Cleaning. Calculate costs for cleaning different floors or departments in an office building.
Screenshoft of shift costing in the foundU platform 121022

Manage and apply your cost codes with ease

Set up and manage a library of cost codes unique to your business that can be readily applied to positions, shifts or schedules. These do not impact wages or payslips, instead offer you a better view on how a persons shift breaks down.

  • Set up a new cost code for a birthday party. Assign your chef and waiting staff to the new cost code - just for the hours they worked in relation to the birthday party.

  • Review your staffing costs for the birthday party and analyse your business operations to make informed decisions for the next event.

  • Create a cost code hierarchy that ensures accurate timesheets, payroll and reporting.

Screenshoft of cost code library in the foundU platform 121022

Reporting for operational efficiencies 

See exactly how your employees are working during their shifts and get a better insight into their overall productivity.

  • Add costs codes as a grouping or include them in the numerous financial reports you can generate in the foundU platform.

  • Export employee data or schedules to report on how cost codes are applied throughout your business.

  • Adjust your team schedules, work patterns and roles. Analyse the optimal setup using cost codes without affecting payroll.

Screenshoft of reporting with cost codes in the foundU platform 121022

Shift Costing FAQs

What are cost codes useful for?

Cost codes can help you:

  • Track and maintain budgets for jobs, department spending, events and more
  • Report to assist your business in making decisions
  • Upload your data into your accounting software for profit and loss statements
How do I apply cost codes?

When using the foundU platform, you have several options for applying cost codes, including:

  • Cost a whole roster: The most commonly used method, where cost codes are pulled from your schedules so employee shifts are costed to where they are rostered.
  • Cost an individual shift, or part of a shift: Using shift costing, a specific shift can be costed separately to the rest of the roster. You can also apply multiple cost codes to a single shift.
  • Cost an individual person's position: This allows you to cost a position, regardless of where the employee works.
  • Cost a specific line item in payroll: Cost codes can be assigned to individual line items when editing payslips.
What is the difference between cost codes and purchase orders?

In the foundU platform, cost codes and purchase orders are the same thing. If you set up your platform to use invoicing, they will be referenced throughout the platform as purchase orders (POs). If not, they will be referred to as cost codes.

Can I apply cost codes to salaried employees?

If your business has salaried employees, you will need to decide how they are to be costed. Unlike other employment types, salaried employees can only be costed based on their position. 

If you need to cost employees across multiple cost codes, you can:

  • Edit the payslip and adjust the cost code for the required hours
  • Use a flat rate position configuration instead of a salaried one

Contact us today to discuss your payroll requirements.